Part II: The”How to Select a Retail POS System” Checklist

If you have come this far, you have already picked your POS software. When you haven’t, stop right there and read this (link to Part I) first.

Use this checklist which outlines how to select a retail POS system that will assist you assess your POS hardware options.

1. Compatibility.

Not all POS software works on all POS hardware, so compatibility is an important issue when choosing a new POS system. Look at POS software choices first (see Part I). When you’ve narrowed your POS software options, assess the hardware options — terminals, touchscreens, peripherals — which are compatible with it.

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2. Number of Terminals.

For this thing on our”how to pick a retail POS system” checklist, you want to ascertain the amount of POS terminals you need. A single terminal may be adequate for one small retail site. But if you operate a number of locations or a single shop with heavy customer traffic, a larger quantity of POS terminals is essential. As soon as you’ve calculated the quantity of POS terminals your company requires, the next step is figuring out the sort of terminal which best fits your retail environment. If space in the POS is tight, an all-in-one terminal with a small footprint might be your best option. A tablet POS which may be utilised as a stationary POS system and as mobile POS is just another space-saving choice to take into account.

3. Peripherals and Add-Ons.

As soon as you’ve chosen the number and variety of POS terminals your company requirements, select POS peripherals such as PIN pads, bar code scanners, cash drawers, and equipment for data backup. If you’re using all-in-one terminals, it will not be required to buy some peripherals since they’re already included with the terminal. Also consider rugged tablets for line breaking during your busiest seasons or biometric readers to control employee access to the system. Speak to your retail POS solutions provider about all options available to you. Some functionality, such as near field communication (NFC) that empowers mobile wallet payments like Apple Pay and Android Pay, by way of instance, is offered in EMV card readers for roughly the same cost as those who don’t include it.

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4. Budget.

Another integral part of this”how to pick a retail POS system” mystery is inventing your POS hardware budget. For retailers, the typical business investment in POS systems is generally 2% to 3% of yearly sales. Remember to factor into your budget ongoing costs like hardware maintenance, software maintenance, and instruction. Do not fall into the trap of choosing a system, and then searching for”cheaper” alternatives. Consider the entire cost of ownership (TCO) of a system, as opposed to just the upfront investment. Consumer tablets, as an instance, are less costly than tablets made for retail use, but are more easily damaged and are encouraged by the manufacturer for a shorter time period, and in the long run, could cost you more.

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5. Vendor type.

An important factor in how to select a retail POS system is the vendor that you will work with. There are various sorts of companies that sell POS systems or parts of a system. A value-added reseller (VAR), by way of instance, provides POS hardware and software from multiple vendors and typically provides support. An independent software vendor (ISV), however, develops and sells POS program. Work with a vendor that supports the system you need, understands your business, and has an established history of successfully installing POS systems. Some VARs provide software/hardware bundles available and can customize them to match your precise needs.

After careful evaluation of the POS hardware and software options available to you and how they can meet your company’s requirements, you’ll find the ideal retail POS system to support your operations and business objectives

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