How Much Can a Restaurant POS System Cost?

Due to cloud computing and the software-as-a-service subscription model, a restaurant POS (point of sale) system is significantly cheaper and more potent now than it was ten years back. However, there are a lot of unique systems and pricing structures it can be hard ascertain which system is the best value.

To ascertain the whole POS system cost, we will need to comprehend that the POS performance, and run that contrary to the hardware cost, software cost, and payment processing charges, for to value–the most significant denominator.

Characteristics of a Restaurant POS System

A restaurant POS system can boost your productivity in myriad ways, with many offering the following performance:

In addition, the sort of restaurant you run can affect which system is right for you.  For instance a pub pos system is most likely going to be designed for rapid transitions.  But a pizza pos might be made for online order and customizations.

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Hardware Cost for POS Systems

The cost of a restaurant POS system can begin at around $600 for a handheld tablet package. If your needs are more intensive, you can anticipate a cost of about $2,600 or more to get a complete starship pos system with terminals. However, the hardware is not the most expensive portion of their long-term cost (that are the software).

To ascertain the whole restaurant POS system cost, we will need to comprehend that the POS performance, and run that contrary to the hardware cost, software cost, and payment processing charges, for to value–the most significant denominator.

Purchasing a bundled POS software subscription with your hardware can reduce the upfront hardware costs, sometimes down to free. It is also possible to rent POS hardware for about $100 a month.

In addition to the fundamentals, you might also need to obtain a barcode scanner, added tablets, receipt printer(s), a router, networking cables, or perhaps a server. Should you require such extras, then your hardware could set you back $3,000 or more for a single register.

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Some examples of restaurant POS hardware comprise:

Restaurant POS System Software Cost

Restaurant POS systems have moved from one upfront cost to software-as-a-service (SaaS) subscription versions. This change has meant businesses enjoy regular software upgrades, remote data storage, and radically improved support.

Search for stock management, CRM, sales reports, employee management, and easy advertising attributes at a minimum. Fees start around $69 a month, but for big companies, or systems which provide more advanced POS features, you can pay more than $150 per month per terminal.

Payment Processing Charges

Some POS software providers enable you to pair with a choice of merchant accounts; others your merchant account is your POS provider. In the latter instance, monthly service fees tend to be comparable to credit card processing fees, which is anything between 2.2% and 4.5%. Total sales processing charges will depend on your sales volume.

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Which Are The Ordinary Credit Card Processing Fees?

For many restaurateurs, among the biggest mistakes they make is to suppose that the rate they pay is the cost. Which usually means they will select the lowest”cost,” without actually understanding each the restaurant credit card processing charges they will be paying.

Whenever you swipe a card in your restaurant, there are three charges that you’re really paying — they constitute the complete cost of the credit card processing charges.

1- Transactional Fees

Every time you swipe, these charges are assessed. Interchange fees and assessments are transaction fees. These are the charges the card-issuing banks and institutions charge for every transaction. Interchange fees usually include a percentage of every transaction as well as a flat per transaction fee. Assessments are based on a percentage of the entire transaction volume for the month.

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2- Fixed Fees

Examples of those fees could be your terminal charges, PCI compliance fees, or yearly fees. These charges are also any monthly charges you pay your payment processor in the kind of your payment processing fee.

3- Incidental Charges

The title is really transparent — these charges only appear per episode. These are most often linked to chargeback fees. These fees may also be piled fees or non-sufficient funds (NSF) fees.

Three charges. OK. Easy enough, right? Knowing that’s half of the image. As soon as you understand where the charges on your monthly invoice are coming from, you must know credit card processing pricing models. That is the”fee” on your control. That is the way your restaurant payment processor gets compensated.

Knowing Credit Card Pricing Models

You do not have control over the various fees you incur when cards are redeemed on your restaurant. However, you do have control over picking a credit card pricing model.  Here are the restaurant credit card processing pricing models to understand.

  • Interchange Plus: Interchange is a percentage rate determined by the banks and payments networks. This rate may vary from restaurant to restaurant making it hard to provide an exact estimate.
  • Tiered: When calculating suppliers designate pricing by”tiers” — based on a set of qualifying criteria — and price transactions accordingly.
  • Blended: This is a really similar pricing model to Tiered, minus the tiers themselves. The best example of it in”the real world,” is PayPal.
  • Flat Rate:  A payments chip charges based on a predetermined percentage of credit card transactions.

Support and support cost

Once employed, the hefty spending ought to be over, and your restaurant POS should be wholly focused on MAKING cash. But, there are always ongoing support and service costs which will need to be factored into a POS investment.

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The problem is, not many POS system clients actually pay for ongoing support contracts from their vendors. As much as we would like to believe Upserve services and products are completely fail-proof, occasionally things go wrong. That is why we include support and software updates for the life span of the item, included in the subscription fee.

And, as a wonderful nod to our group, Upserve’s subscription — including all upgrades and support — remains lower than many firms’ service costs alone.


The POS cost savings come from one simple reason — the cloud-based design.  Due to real time, on-demand connectivity, our service team can get immediate access to customer systems without needing to wrestle with on-premise concerns, obsolete technology, or pricy service calls. We just set things straight and get you back in the business of serving customers.

Complete Restaurant POS System Cost

If you’ve got a single register company, expect to front in the area of $1,000-$1,500; add another $1,000 in software subscription fees, plus payment processing fees which will vary with the aforementioned fees and pricing models clarified. Start looking for fair and transparent pricing from your payment processor and understand that you do have control over the insights you receive!

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